Mail Utilities Box

Exclaimer Mail Utilities enables you to manage how exchange emails are sent and received by your organisation. In a few very easy steps it allows you to add disclaimers to your exchange emails. An email disclaimer helps mitigate liability for breach of confidentiality, transmission of virus and much more.

  • Create your own email disclaimers
  • Create email signatures with dynamic content
  • Add branding to email
  • STOP Spam
  • Zero-Hour™ Virus Protection
  • Email blocking and email re-direction
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Mail Utilities Version History

V4.82 (32-bit only)
Release: 07th April 2010

Fixed the following problems

  • CC recipient on original message receives a copy of auto response messages.
  • Body content removed on internal simple MAPI plain text messages with attachments.
  • NDR received when changing message destination on internal messages.
  • Paperclip icon displayed on replies to messages that contain an image embedded by Mail Utilities.
  • Enhancements made to the Anti Spam module.

V4.81 (32-bit only)
Release: 08th February 2010

Fixed the following problems

  • Messages containing several thousand X-headers may cause the IIS services to fault.
  • Starting the Mail Utilities control panel from the Start menu icon when logged in as a user other than the one who installed\upgraded, will start the uninstall process.
  • Images become attached when used within a conditional field (if statements) when they are supposed to be suppressed.

V4.80 (32-bit only)
Release: 25th January 2010

Fixed the following problems

  • Disclaimed messages with images could be classified as spam due to double extensions.
  • Messages from Outlook 2007 that are disclaimed by multiple rules do not contain the Outlook 2007 reply separator.
  • Digitally signed messages that are processed by multiple rules are attached for each rule.
  • Autoresponder attachment included when feature is deselected.
  • Journaling to an external account from Outlook 2007 fails.
  • Far East Asian and Accented characters not displayed correctly when sending in plain text and using UTF-8 encoding.
  • Inviting additional attendees to a meeting request using Outlook 2007 causes unhandled exceptions.
  • About page displays incorrectly on Chinese OS.
  • Autoresponder loop count does not match the number of messages sent.
  • Messages sent to a query based distribution group use the AD details of the "Managed By" object.
  • Custom rules set on Active Directory Containers (Organizational Units) that contain special characters in the name are not triggered correctly.
  • Disclaimer not applied to RTF messages composed in Chinese.
  • Serbian characters not displayed correctly when using iso-8859-2 encoding.
  • Custom rules set on Active Directory Users with acute accent in their account names are not triggered correctly.
  • Very occasional adding of strikethrough to text in a message body when sent from a Blackberry to particular SMTP addresses.
  • Setting the option to use merge fields from {Original Message} in an auto-response incorrectly uses the data from the auto-response sender.
  • Occasional instances of "Error during CDefect11679::ProcessQuotedPrintableBodyPart 8007045a. A dynamic link library (DLL) initialization routine failed" appearing in the logs, and causing disclaimers to fail to be applied until manually restarting the IIS services.
  • Periods removed from CSS styles included in Microsoft Sharepoint messages.
  • Images attached when used within a conditional field (if statements), even if they were being suppressed.
  • Small memory leak causes inetinfo.exe memory usage to increase.
  • Error received when inserting a template or opening the template manager when there is no internet connection.
  • Disclaimer applied at the bottom of a message when sending a message from Microsoft Dynamics CRM 4.
  • Enhancements made to the Anti Spam module.

V4.64
Release: 09th January 2009

Fixed the following problems

  • Internal e-mail addresses being added to the Auto white list.
  • Internal users receiving RFC compliant bounce messages when FROM address is spoofed as an internal e-mail address on spam messages.
  • Error on messages that contain an invalid checksum.
  • RTF messages that contain font tags over 32 characters causing ExclaimerRTF.dll to fault.
  • RTF messages that contain 500 or more font tags with a non breaking space before the closing tags causing IIS services to fault.

V4.60
Release: 11th August 2008

Fixed the following problems

  • Small memory leak per message in Exclaimer Mail Utilities for Exchange 2007 version only.
  • Some messages containing a multi-valued MAPI property (e.g. a modified meeting request with a changed resource using Microsoft Outlook 2007) can cause Microsoft Exchange 2007 to trigger backpressure.
  • Using more than 31 characters in the ‘Font Face’ tag definition causes the control panel to lock up and InetInfo to restart.
  • Rules using a domain in the Active Directory Container (Organizational Unit) field would not be saved correctly.
  • Occasional restriction of mail flow caused by some Mail Servers rejecting disclaimed email messages.

V4.57
Release: 11th April 2008

Fixed the following problems

  • Occasional restriction of mail flow caused by some Mail Servers rejecting disclaimed email messages.

V4.56
Release: 20th March 2008

Feature Changes

  • Message encoding default set to UTF-8 to maximize cross compatibility when dealing with foreign language character sets.
  • Improved RTF support in the HTML Editor.
  • Improved non ascii and foreign language character set support.
  • Improved processing of SPAM marked email.
  • Improved mission critical message handling in the 'Deployed' scenario.
  • Improved embedded image support when sending RTF email messages to external recipients.
  • Query-based Distribution groups are now supported.
  • Improved Anti-Spam checks support for Exchange 2007 Hub Servers.
  • Improved Signed/Encrypted RTF message support.
  • Improved handling of HTML markup outside the HTML tags of a message. This now supports virus scan providers who insert text after the closing HTML () tag.
  • Improved sender or recipient group resolution. You can now force Exclaimer Mail Utilities to get a list of Group members from your GC.
  • Introduced the ability to specify the use of a specific GC in the Advanced Settings box.

Fixed the following problems

  • In some instances Contacts were treated as external recipients/senders when specified as internal.
  • If GC is set manually and there are errors a notification was not issued effectively.
  • In rare instances an RTF email body was formatted blue with underline if the message started with a hyperlink.
  • The "Don't add disclaimer if..." feature added the disclaimer anyway if there was a : (colon) in the search string.
  • Inability to recognise an attribute assigned to a Distribution Group in a query.
  • In some instances Signed mails encapsulated in a disclaimed email did not appear in Outlook 2007.
  • When using Outlook as the email editor (in Outlook 2003 only), Mail Utilities occasionally did not recognise the reply separator.
  • RTF and Plain Text with no body did not get disclaimed.
  • Anti-Spam quarantine messages were not being excluded from journaling.
  • Journaling, diagnostics and auto-response email were not being delivered in Exchange 2007 SP1 only.
  • ' (apostrophe) was being replaced with ' in AD fields inserted into HTML email messages.

Version 4.5
Release: 17th December 2007

Feature changes

  • Improved HTML/Disclaimer editor
  • Improved set up wizard for ease of installation and configuration
  • Exchange 2007 version released

Fixed the following problems

  • In some instances copying a custom rule can result in the new custom rule not being executed.
  • Sending a UTF7 encoded email through an Exchange 2000 Server can result in a corrupt message body.
  • A minor memory leak when adding a disclaimer.
  • In RTF the disclaimer appears two lines lower down than in the HTML version.
  • Internal HTML disclaimer has different spacing to the external one.
  • Increased line spacing when using Word as the default email editor.
  • Line spacing is different for HTML, RTF and Plain Text disclaimers.
  • Some formatting issues in RTF.
  • Blank lines are removed when replying to a Word edited HTML mail.
  • Not possible to delete all the reply separator strings in the Advanced Settings panel.
  • Exclaimer Mail Utilities’ Control panel in some instances affects the spacing in HTML mark-up.
  • Auto-Whitelist does not populate correctly.
  • In some instances the 'Mail From' field appears blank when using a rule to change the ‘Reply To’ field.

Version 4.30
Release: 14th February 2007

Feature changes

  • Zero-Hour™ Virus Protection module added
  • Auto-whitelist feature to populate the whitelist from historic email conversations
  • Outlook 2007 reply separator compatibility
  • Several anti-spam enhancements to deal with latest spamming techniques
  • New anti-spam deployment scenarios
  • Ability for specified mailboxes to be less aggressive with potential spam
  • Several Rule Tester enhancements

Fixed the following problems

  • Autoresponding to a message where the sender was blank could cause Exclaimer to crash IIS
  • If a GC became unavailable, Exclaimer would fail to identify another one
  • Images from AD records were not being added correctly
  • Adding disclaimers to messages to very large distribution lists could cause some systems to fail to deliver the message

 

 

Version 4.24
Release: 13th October 2006

Feature changes

  • Renamed ‘Email Archiving’ to ‘Email Journaling’.
  • Implement Email Journaling on all envelope recipients (Envelope Journaling).
  • New enhanced handling of spam email making it more reliable and efficient.
  • Email in RTF now supports color.
  • Utilization of the SID number as opposed to the FQDN for the user based rules.
  • Inclusion of the quarantine back end system.

Fixed the following problems

  • Removed use of Registry workaround UseHTMLParserToReadCodePage

    (Controls whether the TNEF parser with use the PR_MESSAGE_CODEPAGE property, value=0,

    or if the HTML parser should be used, value=1, to establish the code page of the message.

 

Version 4.23
Release: 1st August 2006

Feature changes

  • Renamed "Cluster Deployment" to Remote Deployment

Fixed the following problems

  • Upgrade anti-spam detection module to v5.02.0004
  • Memory Leak, 2,000,000 incoming messages causes INETINFO memory increase
  • Mail monitoring input box now accepts free form email addresses (addresses that are not part of Active Directory)

 

 

Version 4.22
Release: 15th March 2006

Fixed the following problems

  • Upgrade anti-spam detection module to v5.01.0005

Details of Changes (since v4.20)

This release serves to upgrade anti-spam performance only.
With recent multiple outbreaks, there was a perceived decline in the effectiveness of anti-spam. In order to keep pace in the continual battle against spam, Exclaimer will keep pace with the latest detection technologies and upgrade the anti-spam feature accordingly.

Version 4.20
Release: 8th November 2005

Feature changes

  • Mail Monitoring now referred to as Email Archiving
  • Archived emails now stored AFTER applying disclaimer 

Fixed the following problems

  • Auto responder loop detection screen incorrectly referred to hours. Text changed to minutes. 
  • Email from Act Mail 8 could become corrupt.

Version 4.12
Release: 10th October 2005

Fixed the following problems

  • Memory leak when adding a disclaimer to external HTML email. 

Version 4.11
Release: 6th September 2005

New features

  • Ability to force MIME messages into Plain Text.

Fixed the following problems

  • Internal email in HTML and with international characters could occasionally cause the email body to become blank if running on Windows Server 2003.
  • Message text could be converted to unusual characters when using international languages and non-Microsoft clients. 
  • Extra spaces between characters when adding disclaimer as an attachment. 

Version 4.07
Release: 20th July 2005

Major new features

  • Ability to have more than one disclaimer per message.
  • More conditions for custom rules to be triggered.
  • Two new custom rule fields.
  • Delivery options can now alter the message sender.
  • Custom rules now have "Is not" capability

Fixed the following problems

  • Sporadic email queue stalling.
  • Better handling for multi-language email & disclaimers.
  • Spacing problems with RTF & HTML disclaimers have been fixed.
  • Outlook 97/98 internal disclaimer problems were fixed.
  • Multiple category internal emails with disclaimer could lose the message body.
  • Disclaimers format can bleed over into the message.

Version 4.01
Release: 31st January 2005

Fixed the following problems:

  • Custom Rules using the Message Header option would not trigger correctly
  • Disclaimers would always appear at the bottom of an email when sent in RTF
  • Email submitted from SMTP clients could get 3 disclaimers
  • Script error running Whitelist and Blacklist wizard on international versions of Windows
  • Autoresponder could fail if valid MX check option enabled

 

Version 4.00

Major new features

  • Auto responding
  • Exclaimer Anti-Spam
  • Mail blocking

Version 3.06

Fixed the following problems:

  • Disclaimers created using the wizard could show
    characters when received by the recipient.
  • Forwards or replies in RTF, using Word as the email editor, could occasionally cause the email to lose some or all of its content.

Version 3.05

Fixed the following problems:

  • Certain non-ascii characters within a disclaimer could cause it to be added with unexpected extra characters.
  • RTF email created by some email clients could end up with a blank email body in certain situations after applying a disclaimer.
  • RTF email created by some non-MAPI clients could end up with a blank email subject in certain situations after applying a disclaimer.

Version 3.02

Fixed the following problems:

  • Licenses failing to apply correctly in some installations.

Version 3.01

Fixed the following problems:

  • Occasional failure to connect to Global Catalog server when installed on a member server.
  • Trial could end unexpectedly before 30 days.

Version 3.00

Major new features:

  • Disclaimers can be added to internal email.
  • Disclaimers can be added to RTF email.
  • Disclaimers can be added to digitally signed and encrypted email.
  • User Defined Fields can be created for data that is common to multiple disclaimers.
  • Enhanced disclaimer preview capabilities.
  • Ability to trigger custom rules based on subject.
  • Ability to trigger custom rules based on mail header.
  • Enhanced Rule Tester capabilities.

Functionality Change:

  • Distribution Groups are now treated in the same way as Security Groups - all members and nested groups will be evaluated.

Fixed the following problems:

  • If logging was not enabled, the event viewer might contain errors such as this: "eXclaimer was unable to open the file C:\WINDOWS\system32\LogFiles\Exclaimer\Wed 9 Jun 2004.txt. The error was 33."
  • Apostrophes in an OU name could cause an error in the Control Panel.
  • Licenses could fail to apply correctly.
  • Member servers could fail to contact a Global Catalog server under some circumstances

 

 

Version 2.22

Major changes:

  • eXclaimer now supports synchronization on Windows Advanced Server clusters.
  • Asynchronous message processing for high message throughput.
  • Fault tolerance for mission critical situations.
  • Ability to place disclaimer before replies, similar to an Outlook signature.
  • Ability to have a different mail monitor account for each custom rule.

Added the following new features:

  • More custom rule capabilities including Organizational Unit support.
  • Multiple domains or email addresses allowed per custom rule.
  • Several new templates.
  • More merge fields and improved access to custom Active Directory attributes in disclaimers.
  • Ability to prevent a disclaimer being added if the subject line contains particular text.

Fixed the following problems:

  • The license was not being automatically saved after pasting into the about box.
  • In certain circumstances eXclaimer would incorrectly identify a recipient as internal.
  • Removed X-Exclaimer mail header which was causing problems with some mail systems.

Version 2.10

Major changes:

  • Optimized backend for better stability and performance
  • Added performance monitoring tools
  • Custom rules based on Active Directory attributes

Added the following new features:

  • Advanced rule test capability to ease tracking rule problems.
  • Diagnostics capability to aid eXclaimer support in tracking down complex configuration problems.
  • Capability to select users and groups from any domain in your forest, not just the primary domain controller.
  • Ability to disable a custom rule without having to either delete it or change the settings.

Changed the following:

  • Control Panel UI to be more intuitive.
  • Users and groups are resolved from the Global Catalog instead of the domain controller.
  • Removed the "Domain" field from the setup screen. This is now automatically collected from the IIS metabase

Fixed the following problems:

  • Under certain circumstances incoming emails could have some or all of their content missing.
  • Some licenses applied to the License panel were not correctly recognized if the message was not copied correctly.
  • Some foreign language versions of Windows would have problems starting the control panel.
  • The Active Directory built-in group "Domain Users" now works the same as other groups.
  • Under certain conditions, eXclaimer would not add a disclaimer to outgoing messages and would record an error in the event log.

Version 2.07

Added the facility to use wildcards in custom rules.

Fixed the following problems:

  • In certain circumstances eXclaimer could cause some mail queues to stall.
  • Disclaimers created in a particular way could cause a receiving mail server to reject an email due to a "stray newlines" error.

Version 2.06

Fixed the following problems:

  • Under certain circumstances, emails that had a disclaimer added could be delivered without the disclaimer or without the original body.
  • Under certain circumstances, emails that had attachments would be delivered without the attachment.
  • In certain specific configurations, eXclaimer could cause a backup program to indicate a checksum error on the .STM file.

Version 2.00

Fixed the following problems:

  • RTF mails could lose their formatting and attachments.
  • Under certain circumstances the installation could fail to complete.
  • Some Active Directory groups could be incorrectly identified by the custom rule editor.

Version 1.998

Added more Active Directory fields to the HTML Editor.

Fixed the following problems:

  • Small memory leak.
  • Several performance optimisations.

Version 1.992

Fixed the following problems:

  • More than one disclaimer was added if sending to more than one recipient.
  • Wizard would occasionally come up more than once straight after installation.
  • Script error would occur when trying to change the domain field.
  • [Message Attachment Count] was reporting incorrect information.
  • [Message Attachment Size] was reporting incorrect information.
  • [Message Date] was reporting the incorrect day of the week.

Version 1.93

Fixed 30 day trial timeout error when installing on certain dates.

Version 1.92

Fixed problem where mail content could be lost when routing internally between multiple Exchange Servers.

Version 1.91

Fixed problem where mail could potentially not be sent if mail monitoring never selected.

Version 1.90

Launch Version.