Centralize Your Email Signatures

Create a signature template using text, images and dynamic fields. Use rules to assign different signatures to different people. Click 'Save' and you're done.

As each email is processed at the Exchange server, Mail Disclaimers evaluates your rules, fills out your dynamic fields and updates the email. It can also update the sender's Sent Items folder so they can see what was sent.

Data for the dynamic fields can come from the message, the sender, the recipient, or even an external source such as your social media content.

Mail Disclaimers is our comprehensive, Award Winning and Microsoft Certified Exchange signature software solution. Try it for free.

Sometimes the seemingly simple things prove to be truly impressive- Jason Bovberg, Windows IT Pro

For Microsoft Exchange

By working directly with Exchange, you get total control. Your signatures and disclaimers get added at the server so your users can't change them.

Every email, from any device, is processed – so even when you're emailing from a smartphone or tablet, you get your signature.

And since it's on Exchange, it knows where the email's going – so, for example, you can use a simpler design on emails to colleagues.

And since it's real time, you can promote a summer sale or explain irregular office hours during a holiday period or even pull in real time content from Social Media.

​If you do need to manually choose the right signature - maybe your Sales people want to select a specific promotion and see it as they type - then you'll need our Signature Manager product. But don't worry. When you buy Mail Disclaimers, we'll give you a license to use Signature Manager at half the normal price.

Using Rules

Rules let you define which emails get which signatures. Create them using conditions based on sender and recipient attributes from your Active Directory or data from the message like subject, body or attachments.

Combine conditions that the email must meet such as 'sender is a member of the Sales OU' or 'sender is a member of the Administrator's Group' or 'message body contains a key word or phrase' with exceptions that it must not like 'message subject does not contain' or 'recipient is internal' to create powerful rules.

You combine rules with a template to create a policy. So, you might have an 'Internal Signature' policy that uses a rule of 'recipient and sender are internal' and a simple template containing just the sender's building number and telephone extension.

You can have any number of policies and sequence them in any way you like so you get just as much flexibility and control as you'll ever need.