Email Signatures & Disclaimers
Outlook software and Exchange software to control and update all staff email signatures – add social media buttons, campaign banners and more.
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“This is what Exchange is missing”Anthony Lomas, Ultra Refrigeration Ltd
There's no lag or refresh time, as soon as you've saved your configuration on Exchange, every email will have the signature.
From the moment you click 'Save', every email sent will match the template you've updated.
Because we work straight from Exchange, there's no need to visit every user's PC to alter their signature or even install a local client.
You control everyone's email signature from one console and you can simultaneously deploy your changes to every server in your organization using our Remote Deployment feature.
Some departments will want different signatures: tech support may want an out-of-hours number or Skype details while the accounts team may want a remittance address.
We let you cater for all of it: just create separate templates and use our rules system to decide which users or groups should be given which signature.
Use the powerful editor to create your designs. Combine static text, images like your corporate logo and dynamic fields to build templates that meet your exact need.
We also supply a comprehensive library so you can see what’s possible and base your design on our work.
A policy is a statement of which users get which signatures and when. You can create as many policies as you need and multiple policies can be applied to a single email.
So, for example, if everybody gets the same contact block and logo, but your contracts team needs a different legal disclaimer, there’s no need to duplicate effort.
Simply create a policy that adds the contact block and logo to everybody’s emails and another policy that appends the disclaimer but only for your contracts team.
You simply place a field like 'Job title' or 'Phone number' in the signature and we automatically take the data from each user's AD profile and put it in their signature.
You can use almost any attribute from the AD or even data from the message like subject or attachments.
BlackBerry, iPhone, Android phone and iPad mail all get the same signature they would from Outlook or any other email client.
Because it's working from Exchange, it's not about what it's been sent on but who sent it – so you can give each user exactly the signature they need, wherever and however they send email.
Maybe you want the whole HR team to have one signature, but the HR director to have a special board-level template – or show one version to employees and another to job applicants.
You can exclude and include mail using conditions and exceptions or even set certain policies to overrule others – so the head of HR's board of directors' signature could supersede her HR team signature.
Create rules on more than just the sender – exclude or include mail that has certain words, phrases, recipients and more.
Even have a combination of rules – so keep promotional banners off all mail from tech support to a high-value client.
As an email is sent, we can detect whether the user has any information to put in a contact field (like a Fax number to go in the 'Fax' field) and suppress the row if they don't - ensuring there's no blank fields included.
So you can create a signature ready for the whole variety of contact detail requirements staff may have, but hide all the fields they don't need automatically.
Sometimes staff don't want to see or show a signature – and we can use rules to cater for that. Users may not want a signature under every single message or on every email sent to colleagues.
We can even vary it for different elements: put a disclaimer in the message once, a full-size signature in it once then just a job title and phone extension under each reply slot.
However many policies you create, you’ll want to check they work just how you imagined before you deploy. Our policy tester provides a graphical interface of who gets what policies and why.
You get a clear diagram that’s great for checking your logic and a picture of how the email looks at each stage. Want to know what happens with emails to multiple people? The policy tester shows you exactly who gets what and why.
With a Follow or Share button in your signature, you're instantly inviting an already interested audience to interact with you on social media – every one of your contacts knows you're on social media.
Social media's all about content so promote your latest work in your signature. Add your latest Tweet or a link to a recent blog post.
Beyond just date and time-based rules, we have a dedicated 'Campaign Manager' feature that lets marketing or whoever display a promotional banner for a set period of time.
You can instantly and seamlessly move from one promotional campaign to the next – without needing to tediously redistribute or manually update a new signature.
We add any disclaimers as they pass through Exchange, so unlike a default Outlook option, they can't delete it or tamper with it. Legal compliance is totally assured.
Some of the largest, most elite financial and legal organizations in the world trust our software to protect the safe running of their businesses – we treat certainty as an absolute necessity.
Since the signature gets added at your Exchange server, senders won’t see it. Mail Disclaimers can let them know exactly what they sent by updating the email in their Sent Items folder.
And if you have users that need to see the signature as they type or manually select one that meets their needs then check out Signature Manager. Remember, if you buy Mail Disclaimers, you get a license to use Signature Manager at half price.
Email signatures are a great marketing tool, so you’ll probably want the marketing department involved in their design. But as an Administrator, you don’t want them logging on to your Exchange server.
We provide a set of tools and features that give your marketing department arms-length control over signatures. Check out our marketing toolkit for more information.
Signature Manager is our Outlook signature software solution that lets users choose their signature and see just how their emails will look as they type.
Don't worry about the extra cost. All Mail Disclaimers customers are entitled to buy Signature Manager at half the normal price.
We know you want to get started quickly and simply – so we'll guide you from download to signature, every step of the way.
We'll help you create your first signature, decide who should receive it and preview it with your users' contact details – so you can make sure wider names or job titles fit, for example.
All our products are free to try, fully functional and just as complete as they are when fully licensed – we put everything into the quality of our software, so we want you to get everything you need from it.
So Exclaimer Support is free too when you try our software, we can set it up for you or guide you through to help you get the hang of it faster – all via GoToAssist.
Download now for a free, full featured trial. Our First Use Wizard takes you from install to signatures in seconds but have Exclaimer Support set it up for you - even in trial, we'll support you like our current customers.
Mail Disclaimers is installed on thousands of Microsoft Exchange servers all over the world, processing millions of mails per day in some of the largest organizations on the planet. We know it works for them and we’re sure it will work for you.
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