“I strongly recommend Mail Utilities to any IT provider”Nathan DeLong, Town of Wilbraham, Massachussetts

Centralize Your Email Signatures

Create a signature template design using text, images and dynamic fields. Use rules to assign different templates for different needs. Click 'Save' and you're done.

As each email is processed at the Exchange server, Mail Utilities evaluates your rules, fills out your dynamic fields and updates the email.

Data for the dynamic fields can come from the message, the sender, the recipient, the server or even an external source such as your social media content.

Mail Utilities is our comprehensive, Award Winning Exchange 2003 signature software solution. Try it for free.

For Exchange 2003

By working directly with Exchange, you get total control.

Every email, from any device, is processed – so even when you're emailing from a smartphone or tablet, you get your signature.

And since it's on Exchange, it knows where the email's going – so, for example, you can use a simpler design on emails to internal colleagues.

Using Rules

Exclaimer is the provider of choice for email signatures- Shafeeq Hamza, Department of Tourism and Commerce Marketing

Rules let you define which emails get which signatures. Create them using conditions based on sender and recipient attributes from your Active Directory or data from the message like subject, body or attachments.

Define conditions that the email must meet such as 'sender is a member of the Sales OU' or 'sender is a member of the Administrator's Group' or 'message body contains a key word or phrase' to create powerful rules.

Combine rules with a template to create a policy. So, you might have an 'Internal Signature' policy that uses a rule of 'recipient and sender are internal' and a simple template containing just the sender's building number and telephone extension.

You can have any number of policies and sequence them in any way you like so you get just as much flexibility and control as you'll ever need.

With Images, Text and Dynamic Fields

You combine static text like labels with images like your corporate logo and add dynamic data like sender's name or job title to create a template.

Dynamic data can be filled out from the message, the sender and recipient's Active Directory profiles or even an external source like your blog or Twitter feed.

​And More

Mail Utilities isn't just about Exchange 2003 signatures and disclaimers. You also get all the functionality of our Auto Responder product for later versions of Exchange built in at no extra costs.

You also have an extra cost option to get the great features of our Anti-spam product. You'll find out how good it is by giving it a go - with a Mail Utilities trial, you get all the functionality free, for 30 days.

What Next?

Learn more from the resources on this website or check out Mail Disclaimers, our signature solution for the latest versions of Microsoft Exchange. When you're ready, you can download Mail Utilities for a free, fully featured and fully supported trial.

Mail Utilities is installed on thousands of Microsoft Exchange 2003 servers all over the world, processing millions of mails per day in some of the largest organizations on the planet. We know it works for them and we’re sure it will work for you.

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