“This is what Exchange is missing”Anthony Lomas, Ultra Refrigeration Ltd

Centralize your Email Signatures

Create a signature template using text, images and dynamic fields. Use rules to assign different signatures to different people. Click 'Save' and you're done.

As each email is processed by our Exchange signature software at the email server, Signature Manager Exchange Edition will:

  • Add the signature content you’ve designed to your emails according to rules you control.
  • Update the sender's Sent Items folder so they can see what was sent.
  • Use data for the dynamic fields from the message, sender, recipient or even a social media profile.
  • Automatically hide/display some content based on rules: show social media links on the sales team’s emails, but not on legal’s.

Our Exchange signature software Signature Manager Exchange Edition is the signature-dedicated and expanded successor to our multi-award-winning, Microsoft Certified Mail Disclaimers software.

Sometimes the seemingly simple things prove to be truly impressive
- Jason Bovberg, Windows IT Pro

For Microsoft Exchange

Because our Exchange signature software is working directly with your email server, you get total control:

  • Signatures and disclaimers get added at the server so your users can't change them.
  • Every email, even messages from mobile devices, can have full, dynamic, professional signatures.
  • Use recipient-based rules – so, for example, use an internal design on emails to colleagues.
  • All updates are applied instantly: for example, you could show your most recent Tweet in a social media feed with up to the second accuracy.

If you do need to manually choose the right signature - maybe your Sales people want to select a specific promotion and see it as they type - then you'll need Signature Manager Outlook Edition. But don't worry. When you buy Signature Manager Exchange Edition, we'll give you a license to use Outlook Edition at half the normal price.

Using Rules

Combine your templates with rules to let you define which emails get which signatures using our system of policies.

  • Create rules using conditions based on sender and recipient attributes from your Active Directory.
  • Or create rules using data from the message like subject, body or attachments.
  • Use conditions that decide who will get to use a certain version of the signature, like ‘sender is in sales group’ or ‘date is between’.
  • And use exceptions that decide who will not get to use a certain version ‘subject does not contain’ or ‘recipient is internal’.
  • Use any number policies to use different signatures in different contexts: outbound signature, internal signature, reply signature, etc.

With Images, Text and Dynamic Fields

You combine static text like labels with images like your corporate logo and add dynamic data like sender's name or job title to create a template.

  • Dynamic data can be filled out from the message, the sender and recipient's Active Directory profiles or even an external source like your blog or Twitter feed.
  • Use smart tables to hide a contact detail under certain conditions, like if the sender has no data to put in it (like ‘mobile’).
  • Conveniently manage often used blocks of fields such as postal address or a social media icon strip as a single entity.
  • Add a dynamically generated QR code, with dynamic merge fields that are personalized with each user’s details.
Watch our Signature Manager Exchange Edition video.

What Next?

Learn more from the resources on this website or attend one of our regular webinars on email signature software. When you're ready, you can download Signature Manager Exchange Edition for a free, fully featured and fully supported trial.

Our software is installed on thousands of Microsoft Exchange servers all over the world, processing millions of mails per day in some of the largest organizations on the planet. We know it works for them and we’re sure it will work for you.

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