So, you’ve decided to make the move to Office 365 (now Microsoft 365). This doesn’t mean you have to lose control over your company’s email signatures. You can still get the same level of control you had with Exclaimer Signature Manager by making the switch to Exclaimer Signature Management Cloud.
This isn’t a hard choice to make. There being many great advantages to using our premier Office 365 email signature management solution. Furthermore, you'll also have access to a host of additional benefits not used within our on-premises software.
In this guide, you’ll discover the top 10 benefits of using Exclaimer Signature Management Cloud to centrally manage your company’s email signatures and why you should make the switch today.
The top 10 reasons to choose Exclaimer Signature Management Cloud
1. Multiple setup options
One of the advantages of moving to Exclaimer Signature Management Cloud is the ability to deploy both server and client-side email signatures.
If your users prefer to see their email signature in Outlook desktop when writing an email, they can with the client-side setup. Conversely, the server-side setup allows email signatures to be applied when sending from any web-enabled device and mail client.
2. Create and manage signatures online
Exclaimer Signature Management Cloud is a web-based solution that comes with an intuitive drag-and-drop signature editor. You can easily create your company email signatures in minutes by simply dragging elements into the template, and then preview the signature with your users’ contact information.
3. Allow multi-person access
With Exclaimer Signature Management Cloud, you can share access with anyone in your organization and assign signature admin or editor permissions. This means that IT can handle the setup and then hand the reins over to Marketing for signature design.
4. Enhanced folder security
In Exclaimer Signature Management Cloud, you can group email signatures into folders, such as countries or departments, and add restrictions and rules. As a result, you can restrict folder access to certain editors and setting rules on the folders to ensure signatures will only apply to specified Office 365 users.
5. Intelligent signature policies
With Exclaimer Signature Management Cloud, you can choose to apply a signature only to external recipients, to internal ones, or be really specific and apply signatures based on the recipient’s email address or domain name. Therefore, when choosing who the signature will apply to, you can decide on a specific user, a Office 365 group or an attribute like city or job title.
6. Use additional attributes in signatures
Exclaimer Signature Management Cloud allows you to use Office 365 custom attributes in your email signatures and as a way to apply signatures. Or, if you continue to use your local Active Directory once you’ve moved across to Office 365, you can sync across your extension attributes to Azure AD and utilize them in Exclaimer Signature Management Cloud.
7. ISO/IEC certified
Exclaimer Signature Management Cloud has been accredited with awarded the ISO/IEC 27001 Certification for Information Security Management since 2016. This makes it one of the most secure cloud-based email signature management solutions available. Additionally, it was the first solution of its kind to ever receive such an accreditation.
The ISO/IEC 27001 is an internationally recognized best practice framework for an information security management system and requires rigorous auditing before it can be achieved.
8. Utilizes Microsoft’s architecture
Exclaimer Signature Management Cloud is built and hosted exclusively on Microsoft Azure. This means you don't need to pay for any hardware or additional infrastructure.
By utilizing the Azure platform, any email requiring a signature never leaves the Microsoft Cloud environment. In other words, Azure provides ultimate scalability and flexibility, using the same technologies as other Window platforms.
9. Datacenter load-balancing
Exclaimer Signature Management Cloud is hosted within 12 load-balanced Microsoft Azure datacenters worldwide. Therefore, if an incident occurs at one of these, a comprehensive cross-datacenter system is in place to ensure mail flow is maintained. Exclaimer Signature Management Cloud uses state-of-the-art tools and technologies to ensure 99.9% availability.
At the same time, our 24/7/365 monitoring services automatically detect any service alerts. This ensures reliability, resiliency and high performance at all times.
10. Apply with third-party security solutions
If you choose to use a third-party security solution to handle outbound email from Exchange Online such as Mimecast or Barracuda, you can still have email signatures applied with Exclaimer Signature Management Cloud.
Moving to Exclaimer Signature Management Cloud once you have begun migrating to Office 365 comes with many benefits, and the ten listed in this guide are only the beginning!
As a matter of fact, there is so much more you can do with your email signatures when you switch from Exclaimer Signature Manager to Exclaimer Signature Management Cloud.