How to Add an Email Signature in Outlook.com in 7 Easy Steps

Used by over 400 million users worldwide, Outlook.com (formerly Hotmail) continues to be one of the most popular free email clients available.

If you use this email service regularly, it makes sense to use an email signature in Outlook.com that is added to bottom of all emails. This will provide all recipients with your contact information such as full name, job title, phone number, email address, and more.

Creating an Outlook.com signature is not difficult. Once you have setup your signature template, it will be added automatically to any email you send. This includes for new messages, replies and forwarded emails.

Building an email signature in Outlook.com

1. Launch your Outlook.com email account.

2. In the top-right hand corner of the screen, click Settings (the gear icon).

3. Click View all Outlook settings from the message menu:

   

4. Select Email and then Compose and reply in the Settings window:

   

5. You will now see the Email signature section. This is where you will compose your new Outlook.com email signature template. Type in the contact details you want to include in your new signature.

   At a minimum, you should include the following information:

   • Full name (first name and last name)

   • Phone number (a mobile/cell is often the most appropriate)

   • Email address

   Make sure you also format the text consistenly and use no more than five to seven lines. You can also use the signature delimiter to separate the template from the main email copy.

   

6. Now you need to decide how your signature will be applied to any emails you send via Outlook.com. You can choose from the following:

   • Automatically include my signature on new messages that I compose

   • Automatically include my signature on messages I forward or reply to

   We recommend that you at least choose the first option. However, you can choose both options if required:

   

7. Click Save and you've finished created an email signature in Outlook.com. This new email signature will now be added to  messages according to the settings you've selected.

Need additional help?

If you are using the desktop version of Outlook or Office 365 (now Microsoft 365), refer to the articles listed below:

• Office 365

• Outlook 2016/2019

• Outlook 2010/2013

• Outlook 2007