Designing an email signature is more difficult than it looks…

A well-branded and professional email signature takes time and effort to get right. It has to look visually appealing across all email clients and devices, include accurate contact details, comply with email law, and be consistent across an entire organization.

No wonder so many people struggle when it comes to creating the perfect email signature.

Well, that's where we come in. Exclaimer customers can make use of our team of template designers who can build as many signatures as you need to work within our solutions. However, you want your email signature to look, our experienced designers can help.

Not already using one of our solutions?

Our custom-built email signature templates are designed for use with our email signature management solutions. Click below to explore our range of solutions and find the right one for your business.

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What should an email signature look like?

Internal email signature

Internal email signature reply

To be added to email sent by employees to others within an organization. These are of a simpler design and will include basic information such as:

  • Name
  • Job title and department
  • Where they are based in the office (used by large organizations and with multiple locations)
  • Telephone number/extension
  • Employee photo (add a more personal touch)

External email signature

External email signature example

This will be added to the first email sent to an external contact. This stops the recipient’s mailbox getting flooded with too much signature content.

The email signature will have the employee’s full contact details:

  • Name
  • Job title and department
  • Telephone number (with country code if emails are being sent internationally)
  • Mobile number, if applicable
  • Email address
  • Office address

In addition, the signature has a legal disclaimer in compliance with international email law and additional dynamic content such as social media icons, campaign banners etc.

External email signature (reply version)

Email signature external reply

Sent to all external recipients and will be used after the first email the employee has sent. This employs a simpler design so as not to be overpowering. The signature will still include the user’s full contact details.

Additional content such as promotional banners and links to social media profiles complete the signature.

How the design process works

  • Step 1.
    Simply select how many email signature templates you would like via our secure payment portal.
  • Step 2.
    Fill out a creative brief which will be submitted to our design team.
  • Step 3.
    Our design team will liaise with you directly to ensure you get the perfect signature template.
  • Step 4.
    Once you finalize the design, we will email you the final files. Alternatively, we can provide additional assistance to help you deploy the template/s into our email signature solution.
  • Step 5.
    You now have a professional email signature template to use in an Exclaimer solution!

    Example of an email signature sent externally

Alternatively, you can contact us directly and we will be happy to discuss your requirements over email and/or telephone.

Ready to get started?

Our team of in-house experts are ready to bring your email signature designs to life in a template that will work seamlessly in our solutions. Get started today from $175.00 per signature.

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Our customers love us

"Saves me so much time in the workplace!"

"The automation of it all - saves me so much time creating new signatures for each new member of staff. Love that you can see exactly how the signature would look next to the design creation tool."
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