The Email Signature Handbook
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  4. Consistency

Get Consistent Email Signatures with Software

Have you thought about errors in your corporate email signature? From spelling mistakes to broken links, when your staff set up their own signature templates, you won’t like what comes back. If you care about your corporate brand, not having consistent email signatures should bother you greatly.

Even IT aren’t above a few errors - after all, they’re only human. If you had to copy/paste every single email signature template and personalize them manually, you might make a few mistakes too. Even more probable, but less forgivable, there are mistakes on the homemade programing they might use to give out email signatures. One slip-up in that dense HTML code could give all users a mess under their email or corrupt all their attachments.

Software and services not only automate transcription, so you won’t get a stray keystroke bringing down your business, but allow for signature template previews of how it will be displayed and who will get it.

Consistent email signatures should be a goal for all legitimate businesses.

With a preview function built into the software solution, you can make sure that every job title and name fits so you get consistent email signatures across the board. You can even check which departments have been assigned which versions of the email signature and check to make sure which one individual staff members fall under.

Consistent email signatures makes an organization look more professional.

From the job title to the phone number, every last pixel of the signature will be consistent with your design from the CEO’s desk to their secretary’s iPhone. These contact details may sound mundane, but in the instance where they’re caught and brought up, they seem very serious indeed. The problem is, without an email signature software solution or service, you can’t capture data on the effect it had - we can never tell how many people were put off by your ‘Sales Manger’ or your ‘COE’.

How Exclaimer Can Help:

If you're looking for an easy way to design and manage professional email signatures across your whole organization, we're here to help. Find out more or start your free trial today!

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