The Email Signature Handbook
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Add Photo Images to an Email Signature

A photo image in an email signature.

Adding a photo image to an email signature can often be an arduous process for Active Directory administrators, especially if they work in a large, complex Windows network. Managing an Active Directory can be difficult when it comes to controlling users and groups, replication traffic significantly increases as new photos are added and if an organization only uses basic hardware, there might be issues around disk space.

What options are normally available?

If you are using Office 365, the ability to add a photo image to an email signature manually is not possible as Office 365 is unable to pull user photos from the Office 365 Directory. For on-premises Exchange, there are some options available to you.

Exchange PowerShell

This involves writing scripts and requires a deep knowledge of Active Directory Management. IT administrators have to be prepared for a number of complexities when setting up email signatures with photo images in this fashion.

Exchange Management Console (EMS)

An EMS uses Import-Recipient DataProperty cmdlet commands and does not allow bulk photo image uploads/imports. It also requires you to resize and prepare all image files to meet Active Directory photo requirements prior to uploading them.

IDirectoryObject and IADsUser interfaces

These allow you to update Active Directory photo images but does require creating a Visual C++ application, which can be a long-winded process.

Use a third party solution

Exclaimer Outlook Photos lets you add a photo image to an email signature in minutes and for free.

If you're using Office 365, Exclaimer Cloud - Signatures for Office 365 ensures every user in your organization has a professional image in their email signatures.

If you're running an on-premises Exchange server, Exclaimer Outlook Photos lets you add literally thousands of users’ photographs to your Active Directory in a matter of minutes by selecting the folder or drive with the images and migrating them all in a single click. This then works perfectly with Exclaimer Signature Manager Exchange Edition.

How Exclaimer Can Help:

If you're looking for an easy way to design and manage professional email signatures across your whole organization, we're here to help. Find out more or start your free trial today!

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