The Email Signature Handbook
Toggle navigation
  1. The Email Signature Handbook
  2. Exchange
  3. Limitations - Microsoft Exchange 2013, 2016 & 2019

Email Signatures for Exchange 2013, 2016 & 2019


By Exclaimer

Moving on from Exchange 2010, Microsoft decided to increase what the Hub Transport could do for email signature management in Exchange 2013, 2016 and 2019. This included adding more conditions/actions for creating Transport Rules.

However, no major improvements were implemented for the actual creation of an Exchange 2013/2016/2019 signature. The only real difference over earlier versions of Exchange was that the disclaimer text window is triggered via the 'Exchange admin center', a much more intuitive tool, rather than by using the Exchange Management Console

The same limitations from Exchange 2010 remain though. These include:

  • No email signature template library.
  • No WYSIWYG HTML editor.
  • No Rich Text Format support.
  • No way to place a signature under a reply or forward.
  • No ability to hide blank AD fields in contact details.
  • No way to embed images into a signature.
  • Not being able to see signatures in the Sent Items folder.

Want to create an Exchange 2013 signature and want to know what improvements there are over Exchange 2010? Or have you already moved from Exchange 2013 and want to create an Exchange 2016/2019 signature instead? Read on to see how the most up-to-date versions of the Exchange family have been improved upon for email signature management.

Exchange 2013 signature

1. You CAN process additional Transport Rules

In Exchange 2013, you can decide if you want to process more rules after the disclaimer/signature has been applied.

2. You CAN set limited time-based rules

Disclaimer rules for an Exchange 2013 signature can be applied for certain dates. For example, you could set it so the signature is applied to outgoing emails from 1st December 20xx to 31st December 20xx. However, you are unable to set a rule to reoccur due to the year being in the date.

Set time-based rules in your Exchange 2013 signature.

Exchange 2016 & 2019 signature

Overall, Exchange 2016 and 2019 wasn't much of a leap forward from Exchange 2013. However, there are some minor additions you should be aware of when creating an Exchange 2016/2019 signature.

1. You CAN defer the message if the rule doesn’t complete

The rule editor lets you decide if an email should be deferred if the rule processing does not complete correctly.

2. You CAN decide how the sender is determined

An Exchange 2016/2019 signature can have a sender matched according to the message header, envelope or both. You also add additional comments if you wish.

Additional features you can use when implementing your Exchange 2016 signature.

3. You CAN add audit rules to track them via Exchange reports

When creating a new rule, you can audit it based on severity level. This lets you track the rule’s performance via Exchange reports.

Make email signature management easier

As with previous versions of Exchange, there are still many issues that stop organizations creating the best email signature templates possible. If you want to build an Exchange 2013/2016/2019 signature, you owe it to yourself to use a dedicated email signature solution to automate this process for you.

Make email signature management easy and choose Exclaimer

How Exclaimer Can Help:

If you're looking for an easy way to design and manage professional email signatures across your whole organization, we're here to help. Find out more or start your free trial today!

Learn More Start your Free Trial

Recommended reading

Compare Exclaimer Signature Manager with Microsoft Exchange

Exclaimer Cloud Signatures for Exchange - centrally manager Exchange email signatures