The Email Signature Handbook
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  3. Office 365 vs Exclaimer

Office 365 vs Exclaimer

Simple Microsoft 365 (formerly Office 365) signature management with Exclaimer Cloud - Signatures for Office 365.

There are many pain points that IT administrators deal with when it comes to managing Microsoft 365 (formerly Office 365) signatures.

  • Microsoft 365 (formerly Office 365) signature updates are time consuming and boring.
  • HTML email signature designs have to be copied and pasted into the Microsoft 365 (formerly Office 365) disclaimer editor.
  • Blank spaces can appear in contact details depending on the Active Directory data used.
  • No way to place Microsoft 365 (formerly Office 365) signatures under replies or create separate reply signatures.
  • Getting users to use uniform email signature templates - no consistency.
  • Have to create lots of Transport Rules for different departmental signatures.
  • HTML email signatures on mobile devices and Macs aren’t possible.
  • Email signature designs can’t be tested before they are deployed to users.
  • Images can’t be embedded directly into signatures - have to be hosted elsewhere.

Let’s compare managing email signatures just using Microsoft 365 (formerly Office 365) Transport Rules and how it differs from Exclaimer Cloud - Signatures for Office 365.

Microsoft 365 signature management - Exclaimer vs Microsoft 365

Features Exclaimer Microsoft 365
Include Microsoft 365 Directory details
Set a signature to apply based on the recipient's domain
Automatically apply specific signatures using subject line trigger
HTML signature editor
Embed HTML images
Assign signatures by group without additional rules
Add signature under most recent reply
HTML signatures on mobiles & Macs
Hide contact sections with blank attributes
Preview signature while editing
Add user photo in signature
Apply signature based on time and date
See signatures in Sent Items folder
See signatures while composing an email in Outlook
Works with Outlook Web signatures (OWA)

How Exclaimer Can Help:

If you're looking for an easy way to design and manage professional email signatures across your whole organization, we're here to help. Find out more or start your free trial today!

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Recommended reading

Exclaimer Cloud - Signatures for Office 365

Make creating Microsoft 365 (formerly Office 365) signatures easy by using Exclaimer Cloud - Signatures for Office 365.

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