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Using email signature photos

Email signature photos make emails more ‘human’

Now, you might be asking why you would use email signature photos in the first place. You wouldn’t be the first one and there still are many that find them somewhat pointless. Email signature photos are used extensively within the legal, real estate and insurance sectors, for example, but do not necessarily make sense for users working in other professions. Simply put, the answer depends on what industry you work in, your corporate culture and how much of an extrovert you are.

An example of an email signature photo used by a real estate employee.

A professional photo in your signature can go a long way to building personal connections over email. It puts a face to your name, making it much easier for recipients to build a relationship with you over what is traditionally a faceless form of communication. You only need to look at the popularity of personal photos on social media sites, particularly the business-focused LinkedIn, to see there certainly is value in putting a face to written communications.

Email signature photos make it easier to build personal relationships with recipients.

Think how much easier it makes communicating with your clients when they can actually see what you look like and how it serves as a powerful visual cue for them to easily identify your company. It is also much harder for someone to be rude to you over email when they can actually see your face, as you suddenly become an actual 'person' in their eyes. Maybe if we all had photos at the bottom of every email we send, we would be much nicer to each other!

A photo brings an email signature to life.

Finally, email signature photos can be invaluable if you work in a large corporation that has thousands of employees and/or has multiple office locations. It’s always great to be able to put a face to a name for people you’ve never met or don’t frequently have face time with. Also, think how much easier it is to find someone in a massive office complex when you actually know what they look like.

Now, before you start adding photos to all of your users’ signatures, make sure you check out our top tips on using photo images that help, rather than hinder, your company brand. Learn more

Now that you have a load of great headshot photos, all you need to do is ensure they are all added to the correct email signatures. Well, rather than going through all the pain of to doing this manually, an incredibly time-consuming process, give one of Exclaimer’s email signature management solutions a try.

How Exclaimer Can Help:

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