The Email Signature Handbook
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Set up an Android Email Signature

“Sent from my Android phone”, “Sent from my Samsung Mobile”, “Sent from my Verizon 4G Wireless LTE smartphone”…when it comes to emails sent from an Android device, there are many different variants of default signatures.

However, every single one is pretty poor when it comes to business communications. An Android email signature needs to make you look professional, improve interpersonal relationships and reflect positively on your brand. None of the aforementioned examples do that.

With Android devices, you can actually use two email apps. There is the general Email app* that can be used for most mail services and a specific Gmail one. To change the default signature all you need to do is the following:

Open the Email app or Gmail app on your Android device.
Go to the main Menu and Click Settings.
Choose Settings
Choose the email address you wish to change the signature for.
Choose your email address
Select the Signature or Mobile signature setting.
Select Signature or Mobile Signature
Edit the text and Click OK.
Write the text for your Android email signature
You now have a new Android email signature.

*Be aware that some Android devices such as Samsung smartphones come with their own Email app, so the signature setup may vary.

Pretty easy wasn’t it? However, if you want to use an HTML email signature on your Android device, things get more complicated.

Unlike a desktop Gmail signature, which can include images and rich text formatting, the Gmail mobile app only supports plain text. If you try to add HTML to your signature and then send an email, you’ll end up sending the actual HTML code rather than any links or images. Unfortunately, this is a common issue with the Gmail app on Android, something that does not occur on the iOS version.

If you’re using the native Email app*, you CAN use HTML in your Android email signature, but it is a manual process.

  1. Create your email signature in HTML or use this free email signature generator.
  2. Copy and paste the signature into a web-based email client like Outlook.com or Gmail.
  3. Send an email with your signature to the account you have setup on your Android device.
  4. When you open the email on your Android device, press and hold over the text of the signature.
  5. Press Copy at the top of the screen.
  6. Open the native Email app. Press on the Menu button at the top right of the screen and choose Settings.
  7. Select General Settings in the Settings menu.
  8. Check that the Use signature setting is ticked and then press Signature.
  9. Press and hold the screen until you see a popup box. Remember to remove any previous signature text if you have not already done so.
  10. Paste your HTML signature into the box and press Save.

*Be aware that some Android devices such as Samsung smartphones come with their own Email app, so the signature setup may vary.

As you can see, this is hardly an ideal way to get a professional Android email signature. From a company perspective, mobile signatures are generally difficult to manage, but the popularity of Android (it covers 80% of the global market share) can make signature management nigh on impossible.

With so many different Android devices out there, do you really think you’ll get everyone in your company to manually copy and paste an HTML template you’ve designed? How will you deal with the variety of email apps? And how will you monitor what signatures are going on what emails? You’re basically going to have an unmanageable and unwinnable situation on your hands.

That’s where Exclaimer comes in. With a dedicated email signature management solution, you can ensure that all Android devices that send email will have full HTML signatures, maintaining your professional image to customers wherever the email has been sent from.

Check out the different products we offer via the links below:

Office 365 logo

For Office 365

G Suite logo

For G Suite

Exchange logo

For Exchange

Outlook logo

For Outlook

How Exclaimer Can Help:

If you're looking for an easy way to design and manage professional email signatures across your whole organization, we're here to help. Find out more or start your free trial today!

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