The Email Signature Handbook
Toggle navigation
  1. The Email Signature Handbook
  2. Add Signature to Outlook
  3. Create an Signature

Create an Signature


By Exclaimer logo

If you’re looking to get a personal email signature in, you’ve come to the right place.

It’s actually pretty easy to create an signature that will provide recipients with all of your contact details. All you need to do is follow the simple guide below.

  1. Launch
  2. In the top-right hand corner of the screen, click Settings (the gear icon).
  3. Click View all Outlook settings: Go to Settings to create an signature
  4. Select Email and then Compose and reply in the Settings window: Go to Email -> Compose and reply
  5. You will now see an Email signature section. Type in the contact details you want to include in your new signature. To learn more about what information you should include, visit this helpful guide. Add your contact details
  6. Now you need to decide how your signature will be applied to any emails you send via You can choose from the following:
    • Automatically include my signature on new messages that I compose;
    • Automatically include my signature on messages I forward or reply to.
    We recommend that you at least choose the first option. Decide how your signature is to be applied
  7. Click Save and you’re done. Your signature will now be applied according to the settings you selected.

Need additional help?

If you are using the desktop version of Outlook or Microsoft 365 (formerly Office 365), refer to the articles listed below:

How Exclaimer Can Help:

If you're looking for an easy way to design and manage professional email signatures across your whole organization, we're here to help. Find out more or start your free trial today!

Learn More Start your Free Trial

Recommended reading

Compare Exclaimer with Microsoft Outlook

Compare Exclaimer Signature Manager with Microsoft Outlook

Email signature software

See how Outlook signature software can help with email signature management