Creating Professional Email Signatures for Students
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Creating Professional Email Signatures for Students


By Exclaimer

First impressions count just as much over email as they do in person. If you’re a student about to enter the workplace, you need to stand out in what is a crowded marketplace. You will face a lot of competition for job roles, so you need to really grab prospective employers’ attention. That’s why you should use a professional student email signature.

Email signatures for students are designed to convey professionalism and personality in order to make the best possible impression over email. Email is the most common digital communication channel, making an email signature an important part of your digital identity. You will be sending large amounts of emails, so you want to ensure that you don’t come across as just a name. Creating the right student email signature will make you instantly recognizable and easy-to-contact.

Professional email signatures for students example

The Benefits of Using a Student Email Signature

Using a strong student email signature is not just good practice for when you enter the business world. It’s also the perfect place to present your digital self and personal brand to a wide audience. Creating a well thought out design will immediately grab a recipient’s attention immediately and showcase why they should engage with you.

The email signature template you design can be used for the following purposes:

  • Promoting academic achievements
  • Growing a professional network
  • Showcasing your portfolio of work
  • Highlighting that you are job hunting or looking for an internship
  • Making it easy for recipients to recognize you
  • Providing a link to your CV

What Should Email Signatures for Students Include?

The most important thing to remember with a student email signatures is that it should be simple with clear contact information. A common issue with student email signatures is that they include too much information.

Remember that your email signature is not your CV. You can’t fit everything into the template, so avoid promoting ALL of your accomplishments. Ask yourself if you need to promote an award you won or provide lots of links.

  1. Your full name
    This means your middle name as well. Nicknames should never be used but do add your preferred gender pronoun if you wish.
  2. The name of your college or university
  3. The year you graduated (if you have graduated)
    You can also state your qualification if it is relevant to the job you are applying for. This increases your credibility.
  4. Your direct phone number and email address
    This is to make it easy for someone to contact you directly. Including your email address is important for if your email is forwarded onto another recipient.
  5. Professional website and social media links
    Email signatures for students are the perfect place to promote your portfolio of work or a relevant website/blog. Doing so is a great way to promote your work to potential employers easily. However, do not include personal IM, Facebook or Twitter links unless these are work-related. Also ensure that you are using official social media icons.
  6. Headshot photo
    This is optional, but your email signature will have more impact if you use an email signature photo. This helps to humanize your emails, giving a face to your messages. Make sure the image you use is high quality and doesn’t exceed a limit of 40kb. If you don’t want to use a photo, many email signatures for students utilize university/college logos.
  7. Consistent fonts and colors
    Ensure your fonts and colors are consistent throughout. Otherwise your email signature will look messy and unprofessional. Stick to one or two neutral colors and use one web safe font like Calibri or Arial. Being a student means you need to make an extra effort to create a good first impression.


The process of job hunting after university or college can seem daunting. You will be competing for the same position with other fellow students, and so need to make yourself as visible as possible. By designing a professional student email signature complete with your contact details and a distinct personal touch, you will more likely impress potential employers and ensure you end up at the front of the queue for any job roles.

For more tips, make sure you take a look at our guides on email signature design and our template gallery for additional inspiration.

How Exclaimer Can Help:

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