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Compare Exclaimer with Google Workspace

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Google Workspace email signatures are easier with Exclaimer
There are severe limitations to relying on Google Workspace (G Suite) to create an organizational Gmail signature. By default, Google Workspace users must choose between settings within the Gmail client or the 'Append Footer' option.
  • You can’t paste HTML code directly into the editor, only the signature design itself.
  • HTML code has to be under 10,000 characters as there is a limit.
  • No way to auto populate users’ contact information from Google Directory.
  • Signatures will only be added to the bottom of an email chain.
  • Reply signatures can only be setup on an individual basis within each user’s Gmail account settings.
  • Signatures will automatically remove all images, hyperlinks, and text formatting when replying to plain-text emails
  • Users can still add a separate signature in their Gmail settings, meaning two signatures will appear on the first message they send.
  • Google Workspace doesn’t let you preview a signature before it is applied to all users of an Organizational Unit.

With all these limitations in mind, you might have gathered that Google Workspace is not ideally suited to making email signature management easy. No IT admin wants to spend more time than they need on signature updates.

Wouldn’t it just be easier to automate the process and, even better, pass this task over to another department like Marketing, without having to worry about them touching any of the IT infrastructure? That’s where a dedicated Google Workspace email signature solution from Exclaimer comes into play.

The Exclaimer advantage

Exclaimer is specifically designed to make Google Workspace email signature management easy. Using a web-based UI, you can design and manage professional email signatures knowing they will be added to all emails sent from any web-enabled device. The service also allows for easy management of specific email signature elements including social media icons, promotional banners, and legal disclaimers, without needing advanced HTML skills.

Signatures are designed using a drag-and-drop signature editor, built to be intuitive and easy to navigate. You can either choose a pre-built design from the template library or create your signature from scratch by dragging elements onto a template.

Users’ contact details are taken directly from your Google Directory and merged into the email signature/s you create, and you don’t need to depend on your end users to carry out any updates. When messages are sent, all enabled signatures are processed and applied as appropriate.

You can grant access to Exclaimer to any number of users, giving them admin or editor permissions. This ensures that the correct person deals with the correct signatures for a specific department or geographic location. This means you don’t have to rely on just one person managing your company’s signatures.

Exclaimer Gmail Settings Append Footer
Centralize control of email signatures across your organization
Ensure brand consistency on all emails
Safeguard legal compliance on every email sent
Guarantee uniformity on emails sent from all devices (including mobiles & Macs)
Include embedded images & user photos in your signatures
Apply signatures under the most recent reply
Establish shorter signatures for reply emails
Assign signatures to different groups or individual senders
Target & automate email signatures for specific audiences
Schedule an email signature to run for a set period
Auto-populate signatures with accurate directory information
Design signatures within an intuitive drag & drop interface
Utilize HTML signatures on plain & rich text emails
Use any desired font within your designs
Requires no user action or access to sensitive Gmail settings
Track and monitor email signature usage across the organization
Measure engagement with email signature content
Insert headline content as a banner on your emails
Rotate through several marketing banners within a single design
Embed HTML images into the signature
Include a 1-click satisfaction survey within your email signature

Make Google Workspace email signature management easy

If you’re looking for a way to take the pain out of managing your Gmail signatures, we’re here to help!

Exclaimer simplifies the process of updating signatures for every user in your organization. Find out more, or start a free trial today!

Ready to get started?

Exclaimer transforms everyday emails into a valuable platform to drive sales and build stronger relationships.

Start a free 14-day trial today (no credit card information required!) or book a demo with one of our product specialists to find out more. 

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  • No credit card information required
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