- The Email Signature Handbook
- Hints & Tips
- Email Signature Examples and How to Write Them
- How to Create an HTML Email Signature
- The 17 DOs and DON’Ts of Email Signatures
- 10 Reasons Why Email Signature Branding Is Important
- The Top 10 Email Signature Branding DOs & DON’Ts
- The Top 15 Things to Not Include in Email Signatures
- The Top 15 Email Signature Design Tips
- The Best Ways to Format an Email Signature
- Using HTML Images in Email Signature Templates
- Choosing The Best Email Signature Fonts
- Using Company Logos in Email Signatures
- Using the Right Email Signature Size
- Creating the Perfect Mobile Email Signature
- How to Avoid Using Poor Mobile Email Signatures
- Setup an Android Email Signature
- Create an HTML iPhone Email Signature
- Embedded vs Hosted Images in Email Signatures
- How to Use Social Media in Email Signatures
- Social Media in Email Signatures: The Top 10 DOs & DON’Ts
- Add Social Media Icons in Email Signatures
- The Top 10 Email Signature Contact Details DOs & DON’Ts
- How to Use Active Directory for Email Signatures
- The Top 10 Email Signature Marketing DOs & DON’Ts
- How to Track Link Clicks in Email Signatures
- Creating Professional Email Signatures for Students
- The Benefits of Using a Personal Email Signature
- How to Add a Handwritten Signature to Your Email
- Should You Use Animated GIFs in Email Signatures?
- The Top 5 Common Email Signature Mistakes
- The Importance of Using Internal Email Signatures
- Using Reply Email Signatures Effectively
- The 3 Benefits of Including an Email Address in Email Signatures
- Using Email Signature Photos Effectively
- How to Create Email Signatures for Macs
- Email Signature Surveys & Customer Satisfaction
- The Market Need for 1-Click Email Signature Surveys
- Using Email Signatures for Different Departments
- Using Email Signature Banners for Marketing Purposes
- The Best Elements of Email Signature Marketing
- The Use of Email Signature Quotes
- 10 Tips for Using Email Signature Images for Certifications
- Using a Green Email Signature Footer
- The Top 10 Christmas Email Signature Tips
- Dynamic Ways to Use Meeting Links in Email Signatures
- Using Gender Pronouns in Email Signatures Inclusively
- Management
- Email Disclaimers
- What is an Email Disclaimer?
- How to Add an Email Disclaimer
- Email Disclaimer Examples & Templates
- Top 10 Email Disclaimer DOs & DON’Ts
- Email Disclaimer Laws: United States
- Email Disclaimer Laws & Regulations: Canada
- Email Disclaimer Laws: The European Union
- Email Disclaimer Laws: United Kingdom
- HIPAA Email Disclaimers: Understanding the Law
- The Top 4 HIPAA Email Disclaimer Examples
- GDPR Email Disclaimers: Understanding the Law
- The Top 5 GDPR Email Disclaimer Examples
- Template Gallery
- 101 Email Signature Templates & Designs
- The Best Email Signature Designs in 2022
- Professional Teacher Email Signatures (With Examples)
- Doctor Email Signatures (With Examples)
- CEO Email Signatures (With Examples)
- Professional Realtor Email Signatures (With Examples)
- Attorney and Lawyer Email Signatures (With Examples)
- The Top 10 Christmas Email Signature Templates
- 17 Email Signature Templates with Social Media Icons
- 17 Email Signature Templates with HTML Images
- The Top 17 Email Signature Banner Examples
- The Top 17 Mobile Email Signature Templates
- The Top 15 Text Based Email Signature Templates
- Plain Text Email Signature Examples
- The 7 Worst Email Signature Templates
- Advanced Guides
- 13 Out of Office Examples & Templates
- The Ultimate Email Sign Offs Guide
- The Top 15 Email Etiquette Rules
- How to Write the Perfect Job Inquiry Email
- Learn How to Write a Formal Email (With 3 Examples)
- Writing the Perfect Business Email (With Examples)
- How to Introduce Yourself in an Email [7 Easy Steps]
- 14 Follow-Up Email Template Samples & Mistakes to Avoid
- How to Send an Email the Right Way [9 Avoidable Mistakes]
- 19 Common Grammatical Errors to Avoid in Emails
- The 7 Business Email Mistakes to Avoid at Work
- 11 Reasons Why Emails End Up in Junk Folders
- 15 Ways to Maximize Your Organization’s Email Security
- How to Build an Effective Email Marketing List
- 16 Email Marketing Mistakes to Avoid in the 2020s
- Remote Working
- Office 365 (now Microsoft 365)
- How to Create an Office 365 Email Signature
- What You Can & Can’t Do in Office 365 Email Signatures
- Outlook Signature Not Working in Office 365?
- Using Office 365 Transport Rules
- Create a Distribution List in Outlook for Office 365
- The Office 365 Disclaimer Function
- Using Exclaimer vs Office 365 [Comparison]
- Using Exclaimer vs Outlook Roaming Signatures [Comparison]
- G Suite (now Google Workspace)
- Microsoft Exchange
- Outlook
- Gmail
Improve Remote Communication with Email Signatures
Brought to you by Exclaimer

2020 saw many businesses forced to change the way they work. More employees than ever are working from home and facing the challenges that come with it. These are primarily around remote communication and having to manage personal devices and security.
Remote working en masse has completely changed the business landscape and will continue long after the COVID-19 pandemic has passed. Here at Exclaimer, we’ve seen a rise in customers asking us how they can adapt their email signature management solutions to better suit this new way of working.
But why is this important?
The rewards on offer include effective remote communication, cost-effective marketing, and improved security. So, here’s how to go about it…
Email signature management
Businesses are still getting used to the demands of remote working. Everything done in a traditional office is now remote and it’s a challenge. And getting up to speed with these new demands must be done while juggling main work responsibilities.
One of the biggest changes is in communication. We’re no longer face-to-face with colleagues and clients, instead relying mostly on emails to keep things running smoothly.
Many are worried that, outside of the office space, standards and consistencies may slip. In the workplace, IT managers can look after devices and make sure they contain the latest company email signatures. Now, it’s widely up to employees continually working from home offices.
Email signature management solutions make life easier for business by managing this remotely. They’re able to monitor and update email signature designs for all users – wherever they are and whatever device they’re using. Customizable email signatures can be added by team and department and whether it’s an internal or external email.
Plus, users can see the signature in their corporate email. This makes sure they’re picking the right template each time and keeping signature content consistent – even while everything else in the working world is changing.
Communicating remotely
Businesses are now relying on email more than ever to lead remote working communication. So, all business email signatures must be up-to-date and include key information.

All company email signatures should be updated with current contact details as and when they change. But it’s also a helpful space to provide extra information. Some examples might include changes to working hours or adding a link to pandemic-related business news or resources.
Remote employees should understand the importance of updating their personal details whenever they change. But email signature management solutions make sure this isn’t left to chance.
A central email signature management solution keeps all content consistent and updated across all employee account. Plus, emails can be easily tailored by recipient. This allows you to get the most out of your remote communications without eating into employees’ busy schedules.
Into the marketing mix
Email isn’t just useful for remote team communication. Signatures can also play a part of your marketing mix. They’re highly targeted, relevant, and cost-effective. And they offer the customization that would be much more costly via other marketing avenues.
Each of your internal teams speaks to different business leads. And it’s important that brand messaging is relevant to each one. Email signature management solutions allow signatures to be targeted by team and recipient. This means all key information, contact details, and marketing content gets in front of the right audience.
These are tough times and businesses are looking to cut costs and get the greatest possible ROI for their marketing efforts. Email signature marketing represents just that.
There are no extra costs when using your email signature as a marketing communication channel. You don’t have to pay more per-word or to add images. It’s low-risk, high-reward.
Eye-catching email banners draw attention to key branding and messaging. They also encourage people to click through to your website. And all this extra engagement comes from a channel you’re already using every day.
These signatures can also be updated and rolled out across the whole company in minutes. It makes them the perfect marketing channel for going live with new messaging. You can even test creative ideas in real-time to fine-tune campaigns.
Internal communications
Corporate email signatures are key in improving virtual team communication. They keep remote workers in-the-loop with company updates, important news, and branding decisions while they’re away from the office.
Instant messaging platforms are soaring thanks to the rise in remote working. However, business email is still dominant when it comes to employee communication.
We email colleagues multiple times a day and any important messages or announcements are always done through company emails.
Customizing internal emails with employee notices and any working from home updates keeps employees engaged. These can be personalized between teams and departments for cohesion throughout the business.
Staying hot on security
One of the biggest challenges for remote businesses is managing online security. IT managers look after devices in the office, ensuring they’re fitted with the latest security software. But when the team is working remotely – often on personal devices – this becomes tricky.

Any device used for work should have the latest anti-virus and firewall software, plus the latest OS and patch updates. Businesses should offer to cover this expense for those running personal devices to encourage take-up across the organization.
Many businesses provide work phones and laptops for those new to remote working. Mobile Device Management (MDM) software is recommended to keep these devices safe. This gives businesses a single platform for managing and monitoring all mobile devices.
Be aware of human risks, too. Employees represent the business – especially through email. It’s difficult to manage all outgoing communication while the team is working from home.
Employees need to know the house rules for communication when representing the company. But businesses should also add email disclaimers to signatures for extra peace of mind. There have even been cases of emails being classed as legally-binding documents because they included an automated signature. Therefore it’s important all outgoing emails include relevant disclaimers.
Managing this through a single solution means everyone has the same signature when sending from any device. So, you can be sure contact details are updated and a full email disclaimer is in place.
Businesses should also preach the importance of online security best practice. Breaches are often simple mistakes, with employees not even realising they’re putting their device and the business at risk.
Simple techniques and tools like using VPNs and encouraging strong, unique passwords across all business accounts add an extra layer of security to confidential business data.