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Professional Teacher Email Signatures (With Examples)

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A teacher email signature is used when communicating with students, parents, and colleagues over email. It provides recipients with your contact details and is a simple way of conveying professionalism with every email that you send.

This guide will go through what makes up a professional teacher email signature, what details you should include, and examples you can use for your own signature designs.

What should you include in a teacher email signature?

This information can also be used for those that work in universities, colleges, and any other academic institutions.

1. Full name

2. Job title

It is also a nice touch to add the school subject that you teach. This is particularly useful for when you communicate with students’ parents. So if you teach Spanish, mention this in your job title, e.g. Teacher (Spanish), Teacher of Spanish, etc.

Some other job titles might include:

  • Academic Adviser

  • Head of English

  • Principal

  • Head Teacher

3. The name and address of your school

This should be the full and official name of the school. Then, on a different line, add the full school address with zip/postal code. You can also link to Google Maps so people can find where your school is physically located.

4. School logo

You represent your school with every email you send, so your signature needs to be professionally branded with the school’s logo. This also helps your message stand out particularly when people receive so many emails a day.

5. Phone number

This should also include your extension number.

6. URL link to the school’s main website

7. Email address

Including your email address makes it easier for people to contact you. This is particularly important if the email client uses a display name in the header.

Additional elements to consider in your teacher email signature

1. Professional photo

Many recipients will not necessarily know what you look like. For example, parents often only meet their children’s teacher a few times a year. That’s why adding a professional photo image in your email signature can go a long way to personalizing your messages.

2. Social media icons

Provide links to your school/university’s social media accounts to offer recipients the most up-to-date news.

3. Display banner

Use your teacher email signature to inform parents and colleagues about upcoming events, recent award wins, or simply to highlight important news. You could even use a banner to promote a paper or study you’ve published.

What to avoid in your teacher email signature

1. Inspirational quotes

Posting a quote in your email signature is not recommended. As a teacher, you don’t want to be seen to be promoting something that is controversial, political, or religious in nature. What you think is an inspiring message could easily end up offending someone. This is particularly true when you are sending so many emails out to students and parents.

2. Linking to your personal social media accounts

It is not wise to let students or their parents find you on social media platforms like Facebook and Twitter. If you don’t want people you teach to read what you put on social media, don’t link to your profiles in your email signature.

Examples of teacher email signatures

Take a look at some teacher email signature templates we’ve designed below. These should provide inspiration you can use when creating your own email signatures designs.

Email signature template - Professor

Email signature template – Senior Lecturer

Teacher email signature template

Head teacher email signature template

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