Create and manage organizational Gmail signatures

So, you want to design and manage your company’s Gmail signatures?

Find out how to get G Suite signatures on all devices.
A professional Gmail signature example. A professional Gmail signature example. A professional Gmail signature example.

What makes a perfect corporate Gmail signature?


  1. Consistent branding. An organizational Gmail signature should always include corporate branding. It is important to maintain a consistent brand image across every users’ signature.
  2. HTML images. Using HTML images in email signatures is a great way to promote certifications or awards your users or organization have achieved.
  3. Promotional banners. These can be used to communicate any marketing campaigns your organization is running, such as a special offer or exhibiting at an event.
  4. Pre-populated contact details. What use is a Gmail signature if it doesn’t display the correct contact details? These include details such as a full name, job title, phone number or email address.
  5. Social media links. Get new followers for free by adding hyperlinked social media icons into your users’ Gmail signatures.
  6. Legal disclaimer. Ensure you are complying with your country’s laws by adding an email disclaimer.

Corporate Gmail signature pain points


  1. It’s not possible to create individual or departmental email signatures within the G Suite Admin Console 'append footer' settings. You can only create one signature template for the whole organization or domain.
  2. Signature templates created in the G Suite append footer settings aren’t automatically populated with users’ contact details without using complicated scripts.
  3. There is no way to create an organizational reply signature in the G Suite Admin Console. The only way to do this is by creating canned responses in Gmail.
  4. You won’t be able to test how the email signature looks before deploying it to your users. There’s also no guarantee that the signature will look in different mail clients.
  5. Emails sent in plain text will convert Gmail signatures to a text-only version of the signature. All images and hyperlinks will be stripped from the signature.
  6. As the signature is appended as a footer, it will appear at the bottom of the email chain, rather than under every reply.

Meet Exclaimer Cloud - Signatures for G Suite

Gmail signatures don’t have to be difficult! Exclaimer Cloud - Signatures for G Suite takes the stress away from creating organizational email signatures.

The cloud-based G Suite signature management solution allows you to create professional HTML email signatures in a matter of minutes. You can even create signatures for individual users and departments!

Make managing corporate Gmail signatures a breeze

Learn More

Exclaimer Cloud - Signatures for G Suite vs G Suite Append Footer

Click here to view the comparison table

Exclaimer Cloud G Suite*
Add signature under most recent reply Yes No
Embed HTML images Yes No
Convert plain text emails to HTML Yes No
HTML signatures on all devices Yes No
Set a signature to apply based on the recipient's domain Yes No
Automatically include Google Directory contact details Yes No
Assign different signatures to individuals and groups Yes No
Hide contact sections with blank attributes Yes No
Drag-and-drop signature editor Yes No
Apply signatures based on time-and-date Yes No

Design & apply professional Gmail signatures for free

No credit card. Full functionality. 14 days unlimited access.