How to Add Signatures to Outlook 2013 & 2010

1. Launch Outlook 2013 or 2010, depending on which version your organization uses.

2. Carry out one of the following:

   1. Click File to enter the Outlook Backstage view, then click on Options which can be found in the left-hand pane

   2. Open a new email message in your Outlook client, click INSERT > Signature > Signatures…

      

3. In the lightbox window that opens, select Mail in the left-hand pane and click on the Signatures… button:

   

4. You’ll arrive at the Signatures and Stationery window. Make sure the right email account has been selected under Choose default signature (hidden in the below screenshot):

   

5. Click the New button and give your signature a name. Click OK:

   

6. You will be returned to the Signatures and Stationery window. The name of your signature will now appear in the Select signature to edit box in the top left. Now you just need to create a signature.There are a couple of ways to do this:

   1. Type in your desired text directly into the email signature editor. Be aware that you will only be able to create a text-based signature without running into issues.

      If you paste images like social media icons directly into the signature section, they will not be embedded. This is because Outlook views them as separate elements. This means every recipient will see the images as attachments. If you want images to appear correctly, it is recommended that you host them in a shared location.

   2. Create your email signature in Microsoft Word, copy it directly into the Outlook signature editor, and click Save.

As you can see, it's quite easy to add signatures in Outlook 2013 or Outlook 2010. Managing signatures becomes more difficult when consider large numbers of users and ensure everyone has a consistent template. Each user will add signatures in Outlook 2013 or 2010 that will be their intepretation of what is professional. It won't conform to your brand guidelines.

If you’re an IT administrator, you will have to visit every user’s machine to ensure that all signatures are updated correctly. This is often very time-consuming.