Unlike some other laws, the General Data Protection Regulation (GDPR) does not have any set rules surrounding the use of disclaimers in emails. It does not enforce their usage as rigorously as the EU Directive 2003/58/EC or the Health Insurance Portability and Accountability Act (HIPAA) does. This is in spite of the fact that GDPR is considered to be one of the most comprehensive data privacy standards to date.
However, using an GDPR email disclaimer can still help companies better comply with the regulation. Creating a dedicated GDPR email disclaimer is a great way of offering an extra level of trust to any recipients you send emails to in the European Union (EU) and European Economic Area (EEA). It shows that your organization has a clear GDPR policy in place and that you conform to the high standards expected of this regulation. And even though the UK has officially left the EU in January 2020, the country enshrined in law that it would continue to comply with GDPR following the Brexit process.
But when it comes to creating a GDPR email disclaimer, it can actually be quite difficult to decide what to actually include for compliance purposes. After all, there aren't actually any concrete rules in place when it comes to the use of email disclaimers and GDPR.
Examples of GDPR email disclaimers
So, what legal text should you include to help showcase your GDPR compliance to email recipients? Below are the top 5 email disclaimer examples we’ve created in order to answer this question. Feel free to tailor this content to your own business needs.
Centrally create GDRP email disclaimers
The larger the organization, the harder it is to enforce GDPR email disclaimer on all messages. You want to ensure that all disclaimers contain relevant information to showcase how you are GDPR compliant. You also want to include an appropriate unsubscribe link for letting recipients opt out of your mailing lists. And the best way to ensure that every employee uses an email disclaimer is to centrally manage the process.
With Exclaimer email signature solutions, you can ensure that all users’ corporate emails consistently have a professional and legally compliant GDPR email disclaimer that showcases your organization's compliance. This means you’ll never have to worry about any employee not using an appropriate GDPR email disclaimer when contacting any EU/EEA individual or business.