Compare Exclaimer's Signature Solutions for Office 365

Cloud VS On-Premise

Exclaimer Cloud - Signatures for Office 365 and Exclaimer Signature Manager Office 365 Edition are designed to manage Office 365 signatures for an organization. They both let you centrally control signatures and add dynamic content, but they both operate in fundamentally different ways and offer different benefits.

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  • Signatures for Office 365 is an ISO 27001:2013 certified cloud service for centrally managing and controlling Microsoft Office 365 signatures. That means nothing to install or download, plus you'll get HTML email signatures on all devices.
  • Signature Manager Office 365 Edition is an on-premises email signature software application that requires an installation executable (setup.exe) to be downloaded. However, it won't let you have signatures on mobiles or Macs.

If you previously used Signature Manager Office 365 Edition and you are thinking of moving to Exclaimer Cloud, check out the below table to see how they compare.

Product features (click for more info) Exclaimer Cloud Signature Manager Office 365 Edition
Ability to create signatures with a disclaimer/marketing messages inline Yes Yes
Add social media icons Yes Yes
Apply multiple signatures to a single message Yes Yes
Central management from one console Yes Yes
Easily apply signatures to users or groups from Office 365 Directory or AD Yes Yes
Easy-to-use signature editor (doesn’t require specific formatting knowledge) Yes Yes
Full technical support Yes Yes
Give different Office 365 signatures to different departments Yes Yes
Show or hide an image based on sender's Office 365 Directory or AD attributes Yes Yes
See signatures in the Sent Items folder Yes Yes
See signatures whilst composing an email in Outlook Yes Yes
Separate signature for new messages and replies/forwards Yes Yes
Suppress missing signature information (ensures no email signature goes out with a blank contact field) Yes Yes
Test which signature will apply for a certain user. Yes Yes
Use of Office 365/Azure Active Directory to save manually building a signature for each user Yes Yes
Apply signatures based on the recipient's domain or email address Yes No
Automatic updates/upgrades Yes No
Can display personalized contact details in any font Yes No
Convert plain text emails to HTML Yes No
Embedded images on emails when sent from any device Yes No
Force default branding & consistency Yes No
Full HTML signatures on all devices including mobiles Yes No
Give editor or admin permissions to users Yes No
Group signatures into folders for easy management Yes No
Manage via a browser from any Internet-enabled machine Yes No
Restrict editing of signatures to certain users Yes No
Share access with non-technical users Yes No
Simplify branding on internal mail automatically Yes No
Azure application hosted within the Microsoft Cloud infrastructure Yes No
No service account required Yes No
Not dependent on email client Yes No
No local installation required Yes No
Supports Multi-Factor Authentication Yes No
Multi-lingual interface Yes No
Client update (ExSync) needed No Yes

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Exclaimer Cloud is managed from a web portal, which is accessible from any web-enabled device, including mobiles.

Signature Manager Office 365 Edition is accessible only from the machine it is installed on.

With both solutions you can create multiple signature templates and assign each signature to individual users, Office 365 groups/departments or the whole organization.

With both Exclaimer Cloud and Signature Manager Office 365 Edition, you can set conditional visibility on images based on a user's Office 365 or Azure Directory attributes.

For example, you can create 1 template with a promotional banner, and set the banner to only appear if the user is in the Marketing user group. If the user is not part of the Marketing user group, the promotional banner will automatically be hidden.

Exclaimer Cloud has the option to configure a client-side setup, as well as, or instead of, the main server-side setup. With the client-side setup your users will be able to see and choose signatures in Outlook (currently Windows only) while composing an email.

You will also be able to see signatures while composing an email in Outlook (Windows only) with Signature Manager Office 365 Edition.

With both solutions, signatures are designed using fields to populate user details from synchronized Office 365 Directory data. By default, a signature field is automatically hidden if no data is found to populate it.

Once you have configured the Exclaimer Cloud service, there is no further maintenance required by you. All updates by Exclaimer are automatically deployed.

Signature Manager Office 365 requires an updated .exe to be downloaded from the Exclaimer site.

Exclaimer Cloud allows you to use custom fonts in a signature template. Unfortunately Signature Manager Office 365 Edition does not allow for this.

When Exclaimer Cloud receives a message in Plain Text format, it checks if a signature needs to be applied and automatically converts it to HTML format, before applying an HTML signature.

This feature is not available in Signature Manager Office 365 Edition.

Exclaimer Cloud allows you to add either an embedded or hosted image to a signature template. This signature template will then be added to emails sent from any device.

With Signature Manager Office 365 Edition, you can get a signature on emails sent from a mobile device when sending from Outlook on the Web. However, the images in the signature can only be web-hosted., as Outlook on the Web does not support embedded images.

As an email signature is applied after an email is sent in Exclaimer Cloud with the server-side setup, your users will not be able to edit.

As a signature is added to an email as it is being written with Signature Manager Office 365 Edition, users will be able to make changes to the signature.

Signatures are applied to emails sent from all devices with Exclaimer Cloud, as the signature is added at a server-side level after the email is sent.

With Signature Manager Office 365 Edition, email signatures are only added to emails sent from the Outlook on the Web app on mobile.

Exclaimer Cloud allows you to grant editor or admin permissions to different users. See more here.

Signature Manager Office 365 Edition can only be accessed from one machine, by one user.

Signature templates can be grouped into folders in Exclaimer Cloud, whether that be for different departments, campaigns or offices.

This is not available in Signature Manager Office 365 Edition.

For Exclaimer Cloud see "Give editor or admin permissions to users". Use the folder management feature to restrict folder access to certain users for editing purposes.

This is not available with Signature Manager Office 365 Edition.

You can give access to multiple users in Exclaimer Cloud, the service does not require advanced technical skills to use it.

Signature Manager Office 365 Edition can only be accessed from one machine, which needs to have administrator rights to Office 365.

Exclaimer Cloud can identify when an email is being sent to an internal recipient, and will apply a specific internal signature you create.

Signature Manager Office 365 Edition does not have this functionality.

With Exclaimer Cloud, you will only need to use the Office 365 Global Administrators' credentials when configuring the service. After that, the account can be managed by anyone.

Signature Manager Office 365 Edition has to be installed on a machine with administrator rights to Office 365.

As signatures are added from a server-side level with Exclaimer Cloud, the service will append a signature to emails after send, no matter what mail client it is sent from.

Signature Manager Office 365 Edition applies signatures when a user begins composing an email. This only works with Outlook on Windows and Outlook on the Web.

Signature Manager Office 365 Edition requires on-premises installation, however Exclaimer Cloud is entirely web-based.

Signature Manager Office 365 Edition is only available in English. Exclaimer Cloud is available in English, Dutch, German, Spanish, Portuguese, French and Italian.

Both solutions allow you to add multiple signatures to a single message. This feature can be used to add a signature block to a message made up of several differing components.

For example, use the contact details signature for everyone in the organization, then append a promotional banner signature only for the sales team, and finally append the disclaimer signature on messages only for external recipients.

Both Office 365 solutions allow you to test which signature will apply for a certain user within your organization when sending to either an internal or external recipient, and on either a new or reply email.

The solution will also provide a detailed breakdown of exactly why that specific signature was added.

In Exclaimer Cloud, when selecting when a signature is applied you can choose if a signature does or does not apply based on the email recipient's domain or a single recipient email address.