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The Top 5 GDPR Email Disclaimer Examples

Brought to you by Exclaimer

Before we can look at GDPR email disclaimers, it’s essential to understand the law behind them. Unlike some other laws, the General Data Protection Regulation (GDPR) does not have any set rules surrounding the use of disclaimers in emails. It does not enforce their usage as rigorously as the EU Directive 2003/58/EC or the Health Insurance Portability and Accountability Act (HIPAA) does. This is even though GDPR is considered one of the most comprehensive data privacy standards to date.

However, a GDPR email disclaimer can still help companies comply better with the regulation. Creating a dedicated GDPR email disclaimer is a great way of offering an extra level of trust to any recipients you send emails to in the European Union (EU) and European Economic Area (EEA).

It shows that your organization has a clear GDPR policy in place and that you conform to the high standards expected of this regulation. And even though the UK officially left the EU in January 2020, the country enshrined in law that it would continue to comply with GDPR following the Brexit process.

But when it comes to creating a GDPR email disclaimer, it can be pretty challenging to decide what to include for compliance purposes. After all, there aren’t any concrete rules in place when it comes to the use of email disclaimers and GDPR.

Examples of GDPR email disclaimers

So, what legal text should you include to help showcase your GDPR compliance to email recipients? Below are the top 5 email disclaimer examples we’ve created to answer this question. Feel free to tailor this content to your own business needs.

[COMPANY] is 100% compliant with the General Data Protection Regulation (GDPR). To learn more about how we collect, keep, and process your private information in compliance with GDPR, please view our privacy policy. This policy was last updated on [DATE/MONTH/YEAR].

Under the General Data Protection Regulation (GDPR) (EU) 2016/679, we have a legal duty to protect any information we collect from you. Information contained in this email and any attachments may be privileged or confidential and intended for the exclusive use of the original recipient. If you have received this email by mistake, please advise the sender immediately and delete the email, including emptying your deleted email box.

Any email and files/attachments transmitted with it are confidential and are intended solely for the use of the individual or entity to whom they are addressed. If this message has been sent to you in error, you must not copy, distribute or disclose of the information it contains. Please notify us immediately and delete the message from your system.

[COMPANY] is committed to ensuring the security and protection of the personal information that we process, and to provide a compliant and consistent approach to data protection. If you have any questions related to our GDPR compliance, please contact our Data Protection Officer or make a Data Subject Access Request.

You are receiving this email because you opted in to receiving emails from [COMPANY]. If you would rather not receive this type of communication, please click here to unsubscribe or click here to adjust your preferences.

Centrally create GDRP email disclaimers

The larger the organization, the harder it is to enforce GDPR email disclaimers on all messages. You want to ensure that all disclaimers contain relevant information to showcase your GDPR compliance. You also want to include an appropriate unsubscribe link to let recipients opt out of your mailing lists. And the best way to ensure that every employee uses an email disclaimer is to manage the process centrally.

With Exclaimer email signature solutions, you can ensure that all users’ corporate emails consistently have a professional and legally compliant GDPR email disclaimer that showcases your organization’s compliance. This means you’ll never have to worry about employees not using an appropriate GDPR email disclaimer when contacting any EU/EEA individual or business.