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The Top 5 GDPR Email Disclaimer Examples
Brought to you by Exclaimer
Before we can look at GDPR email disclaimers, it’s essential to understand the law behind them. Unlike some other laws, the General Data Protection Regulation (GDPR) does not have any set rules surrounding the use of disclaimers in emails. It does not enforce their usage as rigorously as the EU Directive 2003/58/EC or the Health Insurance Portability and Accountability Act (HIPAA) does. This is even though GDPR is considered one of the most comprehensive data privacy standards to date.
However, a GDPR email disclaimer can still help companies comply better with the regulation. Creating a dedicated GDPR email disclaimer is a great way of offering an extra level of trust to any recipients you send emails to in the European Union (EU) and European Economic Area (EEA).
It shows that your organization has a clear GDPR policy in place and that you conform to the high standards expected of this regulation. And even though the UK officially left the EU in January 2020, the country enshrined in law that it would continue to comply with GDPR following the Brexit process.
But when it comes to creating a GDPR email disclaimer, it can be pretty challenging to decide what to include for compliance purposes. After all, there aren’t any concrete rules in place when it comes to the use of email disclaimers and GDPR.
Examples of GDPR email disclaimers
So, what legal text should you include to help showcase your GDPR compliance to email recipients? Below are the top 5 email disclaimer examples we’ve created to answer this question. Feel free to tailor this content to your own business needs.
Centrally create GDRP email disclaimers
The larger the organization, the harder it is to enforce GDPR email disclaimers on all messages. You want to ensure that all disclaimers contain relevant information to showcase your GDPR compliance. You also want to include an appropriate unsubscribe link to let recipients opt out of your mailing lists. And the best way to ensure that every employee uses an email disclaimer is to manage the process centrally.
With Exclaimer email signature solutions, you can ensure that all users’ corporate emails consistently have a professional and legally compliant GDPR email disclaimer that showcases your organization’s compliance. This means you’ll never have to worry about employees not using an appropriate GDPR email disclaimer when contacting any EU/EEA individual or business.
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