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Add Signatures to Outlook 2013 & 2010

Brought to you by Exclaimer

Find out how to add a professional email signature to either Outlook 2013 and Outlook 2010 that will easily promote your brand and organization.

For other versions of Outlook, access our guides from the links below:


  1. Launch Outlook 2013 or 2010, depending on which version your organization uses.

  2. Carry out one of the following:

    1. Click File to enter the Outlook Backstage view, then click on Options which can be found in the left-hand pane

    2. Open a new email message in your Outlook client, click INSERT > Signature > Signatures…

      Go the Signatures tab to start creating your Outlook signature
  3. In the lightbox window that opens, select Mail in the left-hand pane and click on the Signatures… button:

    Select the Signatures… option
  4. You’ll arrive at the Signatures and Stationery window. Make sure the right email account has been selected under Choose default signature (hidden in the below screenshot):

    The Signatures and Stationery window where you create your Outlook signature
  5. Click the New button and give your signature a name. Click OK:

    Give your Outlook signature a name
  6. You will be returned to the Signatures and Stationery window. The name of your signature will now appear in the Select signature to edit box in the top left. Now you just need to create a signature.

    There are a couple of ways to do this:

    1. Type in your desired text directly into the email signature editor. Be aware that you will only be able to create a text-based signature without running into issues.If you paste images like social media icons directly into the signature section, they will not be embedded. This is because Outlook views them as separate elements. This means every recipient will see the images as attachments. If you want images to appear correctly, it is recommended that you host them in a shared location.

    2. Create your email signature in Microsoft Word, copy it directly into the Outlook signature editor, and click Save.

As you can see, it's quite easy to add signatures in either Outlook 2013 or Outlook 2010. Managing signatures becomes more difficult when consider large numbers of users and ensure everyone has a consistent template.

If you’re an IT administrator, you will have to visit every user’s machine to ensure that all signatures are updated correctly. This is often very time-consuming.

The Exclaimer advantage

If you want a professional Outlook signature, Exclaimer's email signature software is ideal for your organization.

This dedicated email signature solution distributes email signatures directly to the end user’s email client. It also lets users choose an email signature template as they type and send their message.

  • Rules let you define exactly which users get which Outlook email signatures. Combine conditions that the user must meet such as ‘is a member of the Sales Department’.

  • Control all email signature templates from a web browser with nothing to install.

  • Create a different Outlook signature for different departments, e.g. give your sales team a set of email signatures that meet your current promotional needs.

Learn more about Exclaimer Outlook email signature software

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