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How to Create a G Suite Email Signature in 9 Quick Steps

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If you are an organization using G Suite (now Google Workspace), you can centrally create and manage your users’ email signature within the Google Admin console. This will ensure every user automatically has the same G Suite email signature when sending messages from all mail clients.

Check out this step-by-step guide to setting up an organizational G Suite email signature.

How to create an email signature in G Suite using the Append Footer setting

  1. Login to the Google Admin console at https://admin.google.com using your Super Admin credentials.

    GSuite-Email-Signature-Google-Admin-Console
  2. Select Apps from the console.

    GSuite-Email-Signature-Apps
  3. You’ll be taken to the Apps settings page. Select G Suite.

    GSuite-Email-Signature-GSuite-Settings
  4. Choose if you want the signature to apply to all organizational units, or for specific organizational units. Select Gmail from the Services list.

    GSuite-Email-Signature-Services-Gmail
  5. Scroll down to Advanced settings >>.

    GSuite-Email-Signature-Gmail-Advanced-Settings
  6. Within the General Settings tab, scroll to the Compliance section and hover over Append footer. Click CONFIGURE.

    GSuite-Email-Signature-Configure-Append-Footer
  7. This will open an Add setting window. Enter a description for this new Gmail signature, Then either paste in your design or create one using the WYSIWYG editor.

    There is a 10,000-character limit (HTML code is included). You can also choose if the signature will appear on internal emails.

    GSuite-Email-Signature-Append-Footer-Setting

    Note: This Gmail email signature will apply to all users in your selected organizational unit. You will not be able to personalize the signature with user contact information, so it’s best to keep the signature generic.

  8. Once you’re happy, click ADD SETTING. Scroll to the bottom of the Advanced settings page and click SAVE.

  9. Your company’s new G Suite email signature template has been created!

When using this method, the G Suite email signature you create will appear at the bottom of the email thread instead of under every reply.

To create a separate reply signature, you will need to use Canned Responses. G Suite users will have to set these up themselves within the Gmail settings.

Want to make more out of email signatures in G Suite?

Unfortunately, there are limitations when it comes to creating a professional email signature in the G Suite Admin console. These are detailed in this article.

Some of these limitations include:

  • No ability to pull users’ contact details from Google Directory
  • Can only create one signature for an organizational unit, and not individuals or departments
  • Signatures are added at the bottom of the email chain
  • Cannot see the signature when composing an email in Gmail

For an easy way to create companywide email signatures for individuals, departments or the whole organization, you need to use an email signature software solution.

Start centrally managing email signatures in G Suite today

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