13 Free Email Disclaimer Examples & Templates
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An email disclaimer is a statement, notice, or warning added to outgoing emails to limit liability. It is placed separately from the main message and corporate email signature.
The email disclaimer you use depends on the legal aspects necessary to your organization. Adding an email disclaimer template, sent both externally and internally, helps to minimize legal exposure. Issues like defamation, misdirected emails, and unintended contract formations make email disclaimers essential. Also, regulations are in place that require an email disclaimer to be added by law.
The following email disclaimer examples below will give you an idea of what you should include when creating one for your organization. Use these email disclaimer templates within your organization to help ensure you always send compliant email communications.
Breach of confidentiality
What often makes a good email disclaimer is wording relating to confidentiality. Essentially this states that the message is only intended for the intended recipient, meaning it should not be shared with anyone else. Its primary purpose is to provide cover for confidentiality breaches in the event of private data being leaked. However, it does not guarantee that the email won’t be forwarded to other people.
Liability for the unintentional transmission of computer viruses
These email disclaimer examples inform recipients to review the messages and attachments for potential viruses. This both prevents the transmission of a computer virus and protects the company from being liable for any subsequent damage.
Unintentionally entering into contracts
These email disclaimer examples protect an organization from employees inadvertently entering into legal contracts. For instance, if a specific employee requests a quotation over email, the recipient might assume that this means they have entered into a formal agreement.
This disclaimer example aims to protect against being liable for negligent advice on behalf of an employee. This would usually take the form of a false or misleading statement.
This email disclaimer protects a company from being sued if an employee says something offensive or defamatory. It states that the opinions of employees do not always represent the organization as a whole.
Regional legal or regulatory requirements
Many advanced markets, such as North America and Europe, have different regulations requiring businesses to add disclaimers to emails. The email disclaimer example below would be used by a UK business in England or Wales.
Environmental email disclaimers
Using email disclaimers to promote an environmental message is a great way to tell recipients that your organization is committed to protecting the environment and sustainability. They are sometimes accompanied by a small green icon.
Manage email disclaimer templates with Exclaimer
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