Skip to content
Your new email signature experience is only a few clicks away! Start your free trial today.

Add an Email Signature in in 7 Steps

Brought to you by Exclaimer

Used by over 400 million users worldwide, (formerly Hotmail) continues to be one of the most popular free email clients available.

If you use this email service regularly, it makes sense to use an email signature in that is added to the bottom of all emails. This will provide all recipients with your contact information such as full name, job title, phone number, email address, and more.

Creating an signature is not difficult. Once you have set up your signature template, it will be added automatically to any email you send. This includes new messages, replies, and forwarded emails.

Building an email signature in

1. Launch your email account.

2. In the top-right-hand corner of the screen, click Settings (the gear icon).

Start adding an email signature in

3. Click View all Outlook settings from the message menu:

Click View all Outlook settings

4. Select Email and then Compose and reply in the Settings window:

Email > Compose and reply

5. You will now see the Email signature section. This is where you will compose your new email signature template. Click New Signature and give your signature an easily identifiable name.

Give your signature a name

6. Type in the contact details you want to include in your new signature. At a minimum, you should include the following information:

  • Full name (first name and last name)
  • Phone number (a mobile/cell is often the most appropriate)
  • Email address

7. Now you need to decide how your signature will be applied to any emails you send via You can choose to have it deployed for new messages, replies/forwards, or both.

Add an Email Signature in in 7 Steps 5 Exclaimer

8. Click Save and you’ve finished creating an email signature in This new email signature will now be added to messages according to your selected settings.

Need additional help?

If you are using the desktop version of Outlook or Office 365 (now Microsoft 365), refer to the articles listed below:

Ready to get started?

Exclaimer transforms everyday emails into a valuable platform to drive sales and build stronger relationships.

Start a free 14-day trial today (no credit card information required!) or book a demo with one of our product specialists to find out more. 

Learn more with our range of resources

The Untapped Potential of Corporate Emails 7 Exclaimer

The Untapped Potential of Corporate Emails

Think email signatures are just a way to display contact details? Think again! Discover the full potential of your corporate email signatures in our white paper.

Read More >
Moving from hybrid working from remote working

The Importance of Email Signature Management for Hybrid Workers

Making the move to hybrid working serves up a number of challenges for organizations. Find out how to make sure email signature management isn’t one of them.

Read More >
The Top 10 Email Signature Management Headaches 10 Exclaimer

The Top 10 Email Signature Management Headaches

Find out how to cure the headache of email signature management for IT teams – for good!

Read More >

Your new email signature software awaits

  • 14-day free trial
  • No credit card information required
  • 24/5 support available